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1. Rules for memberships

Memberships cannot be cancelled and cannot be refunded.

2. Rules for Euroanaesthesia

2.1 User (delegate) cancellation of registration

1. The User (delegate) can request, under exceptional circumstances, to cancel an order and obtain a refund for Euroanaesthesia registration, including related site event registrations made on the ESAIC Website or any registration website related to the ESAIC, before the pre-registration deadline. Requests will be reviewed on a case-by-case basis.
2. The ESAIC has the discretion to cancel and refund orders. It also reserves the right to grant or refuse a refund of the registration fee.
3. The justification for cancellation should be sent to info@esaic.org.
4. Cancellation conditions for this year’s congress, please visit our Euroanaesthesia congress website.
5. Upon the delegate’s death, a full refund will be granted when relevant documentary evidence is produced to us in advance of the date of Euroanaesthesia.
6. The ESAIC does not cover all costs incurred for transportation, accommodation, etc.
7. For Group Registrations, the event change from Virtual to Onsite is subject to 25% handling fees.

2.2  ESAIC (organiser) postponement of Euroanaesthesia

Should the ESAIC postpone Euroanaesthesia, the following policy will apply:

1. Suppose the delegate plans to attend Euroanaesthesia during the proposed delayed dates. In that case, no action is required on the delegate’s side other than to alert the ESAIC of their intention to attend the congress. As a registered participant, delegate registration can automatically be transferred to the re-scheduled congress.
2. If the delegate cannot attend Euroanaesthesia due to the new dates, they can replace it with a new registration for the following year’s Euroanaesthesia congress. This request can be made up to two months before the congress.
3. Suppose the delegate is unable or unwilling to attend Euroanaesthesia due to the new dates and does not want to attend the following year’s Euroanaesthesia congress. In that case, they can request to cancel their registration and obtain a refund, including related site event registrations, up to two months before the proposed new congress dates.
   1. The ESAIC will retain 25% of the invoiced amount for Congress registration as an administrative fee.
   2. Trainee members will receive 100% of the invoiced amount.
   3. 100% of the workshops and/or pre-congress course fees will be refunded.
4. The ESAIC does not cover all costs incurred for transportation, accommodation, etc.
5. Cancellation and postponement requests should be made through your myESAIC account.

2.3 ESAIC (organiser) cancellation of Euroanaesthesia

In the case of cancellation due to exceptional circumstances, the ESAIC has the following policy in place:

1. The delegate can receive registration for the following year’s Euroanaesthesia Congress.
2. Suppose the delegate cannot attend the following year’s Euroanaesthesia Congress. In that case, they can request to cancel their registration and obtain a refund, including related site event registrations, by a date specified on the Congress website.
   1. The ESAIC will retain 25% of the invoiced amount for Congress registration as an administrative fee.
   2. Trainee members will receive 100% of the invoiced amount.
   3. 100% of the workshops and/or pre-congress course fees will be refunded.
3. The ESAIC does not cover all costs incurred for transportation, accommodation, etc.
4. Cancellation and postponement requests should be made through your myESAIC.

3. Rules for the Focus Meeting

3.1 User (delegate) cancellation of registration

1. The User (delegate) can request, under exceptional circumstances, to cancel an order and obtain a refund for the Focus Meeting registration, including related site event registrations made on the ESAIC Website or on any registration website related to the ESAIC until the last date of pre-registration for the Focus Meeting. Requests will be reviewed on a case-by-case basis.
2. The ESAIC has the discretion to cancel and refund orders. It also reserves the right to grant or refuse a refund of the registration fee.
3. The justification for cancellation should be sent to info@esaic.org.
4. If the cancellation is approved, the ESAIC will retain 25% of the invoiced amount as an administrative fee.
5. Upon the delegate’s death, a full refund will be granted if relevant documentary evidence is produced to us in advance of the Focus Meeting date.
6. The ESAIC does not cover all costs incurred for transportation, accommodation, etc.

4. Rules for the Basic and Clinical Sciences Anaesthetic Course and Viva Course

4.1 Participant cancellation of registration

1. Under exceptional circumstances, the participant can request to cancel an order and obtain a refund of the registration fee before the registration deadline. Requests will be reviewed on a case-by-case basis.
2. The ESAIC has the discretion to cancel and refund orders. It also reserves the right to grant or refuse a refund of the registration fee.
3. The justification for cancellation should be sent to exam@esaic.org.
4. If the cancellation is approved, the ESAIC will retain 25% of the invoiced amount as a handling fee.
5. Upon the participant’s decease, a full refund will be granted if suitable documentary evidence is produced to us in advance of the course’s date.

4.2 BCSAC/VIVAC postponed by the ESAIC

In the case of postponement due to exceptional circumstances, the ESAIC has the following policy in place:

1. All participant registrations will be given a new date for the postponed event.
2. If the candidate accepts the new date, registration will be rescheduled for that date free of charge.
3. If the candidate rejects the new date, the registration will be refunded, but the ESAIC will retain 25% as a handling fee.

4.3 BCSAC/VIVAC cancelled by the ESAIC

In the case of cancellation due to exceptional circumstances, the ESAIC policy is that all participant registrations will be cancelled, and a full refund will be given.

5. Rules for Masterclasses

5.1 Participant cancellation

1. Under exceptional circumstances, the User (attendee) can request to cancel an order and obtain a refund for the Masterclass.
2. The cancellation and refund of orders are at the discretion of the ESAIC.
3. The justification for cancellation should be sent to info@esaic.org no later than 3 weeks before the start of the event.
4. If the cancellation is approved, a 50€ administration fee will be deducted from the refund.
5. Upon the participant’s decease, a full refund will be granted.
6. Please be aware that the ESAIC does not cover all costs incurred for transportation, accommodation, etc.

5.2 ESAIC cancellation of the Masterclass

The Masterclass can be cancelled upon a decision by the ESAIC (minimum 2 weeks before the Masterclass) if the ESAIC and its partners deem the cancellation advisable.

In the unlikely case of cancellation, the ESAIC will propose to carry forward or refund when applicable.

6. Rules for Examinations (EDAIC Part I, Part II and OLA)

6.1  Participant cancellation

1. Registration for Part I and Part II can be cancelled, and the registration fee will be refunded, net of a €50 handling fee, if the cancellation request is presented before the registration deadline.
2. Refund requests for Part I and Part II after the registration deadline can only be granted under exceptional circumstances. Please send the official documents justifying your refund request to exam@esaic.org no later than one month after the examination. The refund of the registration fee after the deadline is at the discretion of the ESAIC.
3. OLA registration orders are not refundable.
4. Upon the decease of the registered candidate before the examination, a full refund will be granted.
5. The ESAIC does not cover all indirect costs incurred by registering for EDAIC Part I, Part II, and OLA, such as transportation and accommodation.

6.2  Examination postponed by the ESAIC

In the case of postponement due to exceptional circumstances, the ESAIC has the following policy in place:

1. All participant registrations will be given a new date for the postponed event.
2. If the candidate accepts the new date, registration will be rescheduled for that date free of charge.
3. If the candidate rejects the new date, the registration will be refunded, but €50 will be retained by the ESAIC as a handling fee. All indirect costs incurred by the registration for EDAIC Part I, EDAIC Part II or OLA, such as transportation and accommodation, are not covered by the ESAIC. The ESAIC will strive to ensure that registered participants who rejected the new date receive priority to register for the exam the following year. For group registrations paid by a third party (hospital, National Society, etc.), the paying party will inform ESAIC which candidates should receive priority the following year.

6.3  Examination cancelled by the ESAIC

In the case of cancellation by the ESAIC due to exceptional circumstances, the ESAIC has the following policy in place:

1. All participant registrations will be cancelled, and a full refund will be given.
2. The ESAIC does NOT cover all indirect costs incurred by registering for EDAIC Part I, EDAIC Part II, or OLA, such as transportation and accommodation.
3. The ESAIC will strive to ensure that participants who the ESAIC has cancelled their registration receive priority to register for the exam the following year. For group registrations paid by a third party (hospital, National Society, etc.), the paying party will inform the ESAIC of which candidates should receive first priority the following year.