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Cancellation and Refund rules of ESAIC services

Memberships

Non-refundable once purchased.

Euroanaesthesia

In-Person

• A 25% administrative fee on the congress pass will be charged for cancellations made up to 2 months before the first congress day.
• A full refund of workshop tickets and networking event tickets will apply for cancellations made up to 2 months before the first congress day.
• A 50% administrative fee will be charged for any cancellation made up to 1 month before the first congress day.
• Any cancellation requests received within 1 month prior to the first congress day are non-refundable.

Virtual

• In accordance with the Consumer Rights Directive 2011/83/EU, cancellation requests received within 14 calendar days after your purchase will be fully refunded. After this reflection period, refunds are not possible for Virtual congress cancellations.

Note: For more details on Euroanaesthesia cancellations and refunds, please refer to the Euroanaesthesia Website.

Masterclasses

Cancellations up to 1 month before the event are subject to a 25% fee; cancellations up to 2 weeks before the event, a 50% fee; and cancellations within 2 weeks of the event are subject to a non-refund policy.

Courses

Basic and Clinical Sciences Anaesthetic Course and Viva Course

Participant cancellation of registration

• Under exceptional circumstances, the participant may request cancellation of an order and a refund of the registration fee before the registration deadline. Requests will be reviewed on a case-by-case basis.
• The ESAIC has the discretion to cancel and refund orders. It also reserves the right to grant or refuse a refund of the registration fee.
• The justification for cancellation should be sent to exam@esaic.org.
• If the cancellation is approved, the ESAIC will retain 25% of the invoiced amount as a handling fee.
• Upon the participant’s death, a full refund will be granted if suitable documentary evidence is provided to us in advance of the course date.

BCSAC/VIVAC postponed by the ESAIC

In the case of postponement due to exceptional circumstances, the ESAIC has the following policy in place:

• All participant registrations will be given a new date for the postponed event.
• If the candidate accepts the new date, registration will be rescheduled for that date free of charge.
• If the candidate rejects the new date, the registration fee will be refunded, but ESAIC will retain a 25% handling fee.

BCSAC/VIVAC cancelled by the ESAIC

In the event of cancellation due to exceptional circumstances, the ESAIC policy is to cancel all participant registrations and issue a full refund.

Examinations (EDAIC Part I, Part II and OLA)

Participant cancellation

• Registration for Part I and Part II can be cancelled, and the registration fee will be refunded, net of a €50 handling fee, if the cancellation request is presented before the registration deadline.
• Refund requests for Part I and Part II submitted after the registration deadline can be granted only in exceptional circumstances. Please send the official documents justifying your refund request to exam@esaic.org no later than one month after the examination. The refund of the registration fee after the deadline is at the ESAIC’s discretion.
• OLA registration orders are not refundable.
• Upon the decease of the registered candidate before the examination, a full refund will be granted.
• The ESAIC does not cover all indirect costs incurred by registering for EDAIC Part I, Part II, and OLA, such as transportation and accommodation.

Examination postponed by the ESAIC

In the case of postponement due to exceptional circumstances, the ESAIC has the following policy in place:

• All participant registrations will be given a new date for the postponed event.
• If the candidate accepts the new date, registration will be rescheduled for that date free of charge.
• If the candidate rejects the new date, the registration will be refunded, but €50 will be retained by the ESAIC as a handling fee.
• All indirect costs incurred for registration to EDAIC Part I, EDAIC Part II, or OLA, such as transportation and accommodation, are not covered by ESAIC.
• The ESAIC will strive to ensure that registered participants who rejected the new date receive priority to register for the exam the following year. For group registrations paid by a third party (hospital, National Society, etc.), the paying party will inform ESAIC which candidates should receive priority the following year.

Examination cancelled by the ESAIC

In the case of cancellation by the ESAIC due to exceptional circumstances, the ESAIC has the following policy in place:

• All participant registrations will be cancelled, and a full refund will be given.
• The ESAIC does NOT cover all indirect costs incurred by registering for EDAIC Part I, EDAIC Part II, or OLA, such as transportation and accommodation.
• The ESAIC will strive to ensure that participants who have had their registration cancelled receive priority to register for the exam the following year. For group registrations paid by a third party (hospital, National Society, etc.), the paying party will inform the ESAIC of which candidates should receive first priority the following year.