Privacy Policy
The European Society of Anaesthesiology and Intensive Care (ESAIC) is committed to protecting your personal data and ensuring transparency in how your information is processed in accordance with the General Data Protection Regulation (GDPR). This summary explains how we collect, use, and protect your personal data when you interact with our website and services.
Who we are
ESAIC, located at Rue des Comédiens 24, 1000 Brussels, Belgium, acts as the data controller for personal data collected via the ESAIC website and related platforms, including our presence on social media channels.
What data we collect
Depending on your interaction with us, we may collect identification and contact details (such as your name, email address, and professional affiliation), account and login information, event and research-related data including abstract submissions, communication preferences, recruitment information, and technical data such as IP address, browser type, and website usage. We also use cookies and similar technologies to improve user experience.
Why we process your data
Your personal data is processed to manage your ESAIC membership, facilitate event registrations and scientific activities, respond to your enquiries, provide relevant communications, and send newsletters where you have provided consent. We also use data to improve website performance, ensure security, and comply with legal and regulatory obligations.
How we collect data
We collect data directly from you when you complete forms, register for events, subscribe to communications, or contact us. We also collect certain data automatically through cookies and analytics tools. In some cases, data may be collected via trusted third-party platforms used for event management, e-learning, or abstract submissions.
Data sharing
Your personal data may be shared with authorised ESAIC staff and trusted service providers such as IT, hosting, payment, and analytics partners. Data may also be processed via third-party platforms supporting our activities. ESAIC does not sell or trade your personal data.
International transfers
Where personal data is transferred outside the European Economic Area (EEA), ESAIC ensures appropriate safeguards are in place, such as the use of Standard Contractual Clauses or reliance on adequacy decisions.
Data retention
We retain your data only for as long as necessary to fulfil the purposes described above and to meet legal obligations. Retention periods vary depending on the type of data, after which data is securely deleted or anonymised.
Your rights
You have the right to access your personal data, request correction or deletion, restrict or object to processing, and request data portability where applicable. Where processing is based on consent, you may withdraw that consent at any time.
Contact
If you have any questions about this Privacy Notice or wish to exercise your rights, please contact ESAIC at privacy@esaic.org. You also have the right to lodge a complaint with the Belgian Data Protection Authority or your local supervisory authority.