ESAIC surveys
ESAIC surveys are structured questionnaire-based tools used to collect standardised information from a broad or targeted population for research and analysis.
Under the ESAIC framework, surveys do not collect patient or sensitive health data and must comply with GDPR and applicable data protection rules. All ESAIC surveys and survey endorsements must align with ESAIC’s White Paper, Vision and Mission Statements, the Mellin-Olsen Declaration on Diversity, Equity, and Inclusion, and the Glasgow Declaration on Environmental Sustainability. Specific patient data cannot be requested; if requested, the activity becomes an observational study rather than a survey.
ESAIC Research Survey
Definition: ESAIC Research Surveys are hosted and managed by ESAIC using licensed survey tools/platforms and a secure ESAIC-managed data server, for which ESAIC bears full liability. They may be initiated by ESAIC committees, task forces, or ESAIC active members through the ESAIC Research Survey application form. They should address a specific research question intended for publication in a peer-reviewed journal and are disseminated to members (or targeted member groups) who have opted in to receive survey invitations.
Eligibility criteria:
- main applicant must be an ESAIC Active, Trainee, Affiliate, or Allied Members
- must focus on specific research questions intended to be published in peer-reviewed journals
- must align with ESAIC’s Position Paper, Vision and Mission Statements, the Mellin-Olsen Declaration on Diversity, Equity, and Inclusion, and the Glasgow Declaration on Environmental Sustainability
- must be fully aligned with GDPR requirements and are required to include a disclaimer and data protection notice (that can be provided by ESAIC if needed)
Deadline for Applications
30 September
Review
Reviewed by the ESAIC Research Committee
Annual limit
ESAIC limits Research Surveys to four per year.
Dissemination
Disseminated by the ESAIC Communication Team. All approved surveys must include a disclaimer and data protection notice.
ESAIC Endorsement for External Research Survey
ESAIC Endorsed Surveys are not hosted or managed by ESAIC.
ESAIC does not access the collected data and therefore does not act as Data Controller or Data Processor. Eligible requests include external research surveys from ESAIC members, research groups, and other scientific societies.
Endorsed surveys are shared via an external link posted on the ESAIC survey webpage and remain accessible for a maximum of six months.
Eligibility criteria:
- unless applying for endorsement on behalf of another Scientific Society, Main applicant must be an ESAIC Active, Trainee, Affiliate, or Allied Members
- must focus on specific research questions intended to be published in peer-reviewed journals
- must align with ESAIC’s Position Paper, Vision and Mission Statements, the Mellin-Olsen Declaration on Diversity, Equity, and Inclusion, and the Glasgow Declaration on Environmental Sustainability
- must be fully aligned with GDPR requirements and are required to include a disclaimer and data protection notice (that can be provided by ESAIC if needed)
Deadline for Applications
30 September
Review
Reviewed by the ESAIC Research Committee
Website posting
An external survey link is posted on the ESAIC survey webpage for up to 6 months.
Required notices
All endorsed surveys must include a disclaimer and data protection notice.
Contact
For questions about eligibility, GDPR compliance, or the application process, please contact the ESAIC Research Department.